The Vsched's hosted scheduling solution automates the tedious and manual process of scheduling part-time employees with flexible schedules. Employees enter availability, preferred work hours and locations online, while administrators enter number of employees and hours required at numerous facilities. Once data is entered, a sophisticated algorithm optimizes an ideal work schedule – matching employees to shifts – in minutes.

Key Features

• Proprietary algorithm
• Three user permission levels
• No limit to number of employees or facilities
• No need to predefine work shifts
• Employees can post and swap shifts online
• Audit trail
• Multiple reporting functions
• Context sensitive help
• Context sensitive pop up menus
• Automated e-mail notifications
• Highest level of security and encryption protect data
• Hosted Software
  • Requires only a web browser and access to the internet
  • No infrastructure required
  • No IT staff required
  • No upgrades or other technical tasks are performed on the client side
    so the technology stack is transparent to the end user

Proprietary Algorithm

• Analyzes millions of variables to optimize shift schedules
• Variables include:
  • Employee availability
  • Employee ranking or seniority
  • Preferred work hours
  • Preferred locations (when multiple workplaces are possible)
  • Open/Close times per location, facility, service, or position
  • Number of employees desired at any time, at any position

Facility or workplace location functions

Create unlimited number of facilities

• Multiple open/close times for each day of the week.
• Hours can be broken down in 30 minute increments
• Desired number of employees on shift at any given time throughout the day and week.

Audit trail

• how and by whom the shift was created
• to which employee it was assigned
• Any “postings” of the shift as employee’s trade shifts between themselves
• any modifications to the shift (if any)
• when and by whom the shift was deleted (if deleted)

Employee Interface

• Password immediately e-mailed upon sign up
• Intuitive step-by-step setup wizard
• View schedule anytime, from any Web browser
• Immediate access to set schedule preferences
• Preferences include:
  • Start & End hours
  • Facilities/locations
  • Total hours per week desired
• Post/Acquire shifts with unique swap function
• Sign up for voluntary shift coverage

Manager Interface

Managers have same access as employees in addition to additional privileges below

• View, create and update schedules across different facilities or positions
• See all employees on any shift
• Run reports to view schedule coverage, costs, and gaps in coverage

Administrator Interface

Administrators have manager privileges plus those below

• Create/update new users
• Interface data between third party systems
• Reset password information
• Run system reports
• Administrators can run the automated scheduler

Notifications

Email notifications are sent at the following times:

• When importing many users
• When a user password is reset
• When a shift is posted or accepted for trade

Software compatibility

• IE 5.5+
• Firefox 0.8+
• Safari 1.0+
• Opera.